employees / Procedures / Leave of Absence without Pay

Leave of Absence without Pay

Summary

The College may in its discretion grant an unpaid leave of absence to an employee for up to 6 months.  The individual will be considered an employee of the College while on an unpaid leave of absence and may continue benefits on a self-pay basis.

Procedures  

    1. Leaves without pay are possible only when all vacation time and personal days (Support Staff only) are exhausted.
    2. Prior to going on a leave of absence, the staff member will either resign from or make interim arrangements in elective offices, ECAPS, or SSEC responsibilities.  These arrangements will be made with the approval of the respective group’s board.
    3. Employees on a leave of absence without pay will not earn retirement credit, nor will this time count towards Employee Service Awards.
    4.  Employees on a leave of absence without pay will not earn sick, vacation and personal leave, or holiday pay during the duration of such leave.
    5. Employees shall have the right to return to the same position held or to an equivalent position.
    6. Employees shall normally return at the same salary as in effect prior to the leave.

Timelines        

    1. To request an unpaid leave of absence, the employee shall send a written request for an unpaid leave of absence to their immediate Supervisor and the Director of Human Resources.  Outside of an emergency, the request shall be made at least 30 days prior to the requested start of the leave.
    2. The immediate supervisor and Director of Human Resources will recommend approval or denial of the unpaid leave of absence consistent with state and federal law.  In addition, they will consider the needs of the department and ability to carry out the function of the position in absence of the employee.  Final approval will be given by Cabinet Member.
    3. The employee will be notified in writing as to the decision of the immediate supervisor and Director of Human Resources and any applicable leave conditions. 
    4. Persons not intending to return or not complying with these notice provisions will have their employment terminated on the final date of the leave.

Participation
All full/part-time regular employees.

Revision/review dates
01/11, 07/17, 9/21, 10/25